As stated in APL VII-A, Purchases are subject to a competitive process (see VII-A.2 for exceptions). If the purchase is over $10,000, three written quotes must be obtained and the competitive process documented by the Purchasing Department. If the purchase is over $50,000 a formal sealed bid must be done by the Purchasing Department. To avoid delays in obtaining goods or services, the Purchasing Department should be contacted before quotes are obtained from vendors.
Sole-Source Purchases: One of the exceptions to the competitive process is a sole-source purchase, i.e. goods or services available from only one source. Sole-source justification must be approved by a buyer in the Purchasing Department and also by the Vice President for Administration and Finance if the purchase is over the threshold limit. The sole source form can be found in the Forms section.