Purchasing

PCard Program

Introduction

The University of Maine Purchasing Card (PCard) Program is designed to improve efficiency in processing purchases of low dollar value. The PCard is a VISA credit card and can be used to make purchases with any merchant that accepts Visa (including on-campus sites such as the Bookstore and Computer Connection) unless such a purchase is restricted by University policy. Many suppliers with whom you currently use a purchase order will accept the PCard.

To join the PCard program:

• Read the PCard Manual, APL Section VII-C and OMB Circular A-110
• A Department Entry Form (one per department) must be  completed and signed by the department head – This form must accompany the first Cardholder Application for a department or be completed after any departmental changes
• A Cardholder Application must be filled out for each new cardholder
• Send the completed forms to Leota Arsenault in the Purchasing Department, 5765 Service Building

PCard Forms and Procedures

• Department Entry Form (.pdf)
• Individual Cardholder Application (.doc)
• Record Keeper’s Responsibilities (.pdf)
• PCard Substitute Documentation (.pdf)
• Disputed Item Form (.pdf)
• PCard Order Log (.pdf)
• Cardholder Credit Limit Changes (.pdf)
• Temporary Cardholder Credit Limit Changes (.pdf)
• PCard Vs Marketplace FAQ’s