This page will be updated as new information is acquired
As we approach FY10 Year end, please review the following general procedures that need to be followed. If you have any questions specific to your department, please contact the Purchasing Department and we will endeavor to assist you.
General Accepted Accounting Practices stipulate, goods and services received in one fiscal year must be paid in that fiscal year.
Encumbrances on expense accounts are commitments to pay current year funds. They generally indicate a commitment with an outside vendor to purchase goods or services during the current fiscal year. Encumbrances affect your overall position and keep you from spending available funds.
Submit invoices and check requests to Accounts Payable as soon as possible but no later than Wednesday, July 14, 2010. All invoices processed AFTER June 30th for items received in FY10 will be charged to FY10 during the first two weeks of July.
If possible, please defer entering purchase requisitions for FY11 until after July 1st, so that FY11 order are not needlessly encumbered in FY10.
If you have any questions please feel free to contact: