Archive for the ‘News’ Category

Resident Student Mail

Monday, November 5th, 2012

The United States Postal Service (USPS) delivers student mail from the Hampden postal facility to Mailing Services where it is sorted, then delivered to mail rooms in each campus dormitory. Residence hall employees sort the mail into mailboxes assigned to students.

Please note the change in package pickups for resident students in effect in Fall 2010 semester.

Package Pickups for Resident Students
All packages mailed to resident students by the USPS or shipped by a private carrier (ex. FedEx, UPS, DHL, etc.) will be picked up at The Cubby, the US Postal Substation at the Memorial Union. Students will receive an email on their account to pick up their package. The student will need their MaineCard ID or driver’s license to receive their package at The Cubby.

Mailing Addresses
Mailing addresses are determined by the room and hall to which a student is assigned. A student assigned to live in Room 215 Hart Hall will have the following address:

Student Name
University of Maine
5733 Hart Hall, Room 215
Orono, ME 04469-5733

To ensure quicker delivery, include the 4-digit zip code extension on all mail. For a list of all building numbers, please visit our building zips page.

The Cubby at Memorial Union: US Postal Substation and More
The Cubby is the on-campus U.S. postal substation located in the lower level of Memorial Union to meet the personal mailing needs of all students as well as University of Maine employees. This U.S. postal substation offers all USPS services including selling stamps, sending registered, certified, priority, and foreign mail. In addition to U.S. postal services, The Cubby also offers other professional services such as printing, copying, faxing and CD & DVD duplicating.

Campus Mail
Inter-departmental campus mail service may be used by students wishing to send mail to professors, administrators, or other University personnel. Campus mail service may not be used to deliver individual student-to-student mail. Student-to-student mail must be handled via USPS.

Change of Address
Notify Student Records of your permanent home address. This is the address Mailing Services will use to forward all your first class mail until JUNE 15, 2010. AFTER THAT DATE, ALL REGULAR MAIL WILL BE RETURNED TO SENDER.

Summer 2012 Update

**If you failed to contact Student Records prior to leaving campus, you are still required to update your address with that office. You MUST then follow up with an e-mail via your First Class account to so our office has your new address on file.**

Notify all your regular correspondents of your address change. Besides your friends and family, don’t forget to notify your magazine subscriptions, credit card companies, banks, etc. of your address change. Notify all independent carriers of your address change. Expecting a package? Fed Ex, UPS and DHL will need to know where to deliver your package.


For more information about student mail, visit the Residential Life Web site at,

Brochures & Pamphlets

Monday, July 30th, 2012


Brochures & Pamphlets

Brochures & Pamphlets

Collage of brochures printed by Printing Services.

Whether you’re looking to get the word out about your program, a special event, University policies or advertising a workshop or conference, Printing Services can help you produce eye-catching and informative brochures. Contact Printing Services today to discuss your brochure design needs.

In addition to offering a wide variety of quality paperstock—including FSC certified papers and papers with 30% to 100% recycled content—we can produce unique folds and perforated tear off panels for registration forms.

As always, Printing Services provides free estimates and guarantee we will work with you to find the most economical solutions to your printing needs.

Contact Customer Service at 581-3768 or to discuss your project and budget today. Online orders may be placed by visiting our online order form or by downloading our interactive PDF order form which may be completed and faxed to us at 581-1321.

Dissertation and Thesis Printing & Copying

Monday, July 30th, 2012

Printing Services is happy to assist doctoral candidates and graduate students  in printing dissertations and theses for submission to committees, the graduate school and Fogler Library.

• We stock 8-1/2″ x 11″ Strathmoore, bright white, 24 lb, 25% cotton (rag) for final copies.

• For draft versions, we recommend our house stock, International Paper’s 20# Report Multipurpose paper which is long-term stable, made from 100% sustainable eucalyptus fiber and is FSC certified, elemental Chlorine Free.

• Our digital copies meet the Graduate School’s “letter quality” criteria.

Tips for submitting a thesis or dissertation for printing:

• Format your document as a standard 8-1/2″ x 11″ U.S. sheet.

• Un-link any live URLs or e-mail addresses and/or convert these to black text. (If left “live” or in blue text, the page will print as a color copy and incur a higher cost for your job.)

• Convert your electronic file to a press quality PDF. (This will embed fonts and preserve graphics at a print-quality resolution.)

• When submitting your order, list any pages that will run as color copies, opposed to black and white.

Visit our online ordering page for additional information and to place an order or request for estimate.


The average cost of a single-sided, 150-page thesis, black only, on Report multipurpose paper, from a PDF file, is approximately $27 for a single copy.

The average cost of a single-sided, 150-page thesis, black only, on 25% rag content paper, from a PDF file, is approximately $33 for a single copy.

• Additional costs may be incurred if the file is submitted in a format other than PDF.

• Additional costs are incurred for color copies. Please see our Pricing page for per copy color copy costs.

• To receive a free estimate to print your thesis, please call our customer service numbers at 581.3768 or 581.3765.

• Prior to ordering, check with your department regarding the availability of funds to assist students with printing their final thesis or dissertation.


Printing Services can comb, coil or wire bind your thesis/dissertation draft.

Many departments on campus use Bridgeport National Bindery for formal thesis binding services. Fogler Library serves as the central location on campus for delivery of theses to and from this bindery.

For additional information about getting your thesis bound, please contact your advisor or your department’s primary administrative personnel to learn more about coordinating this process. Visit the Fogler Library Web site at for bind slip instructions. (This link will open in a new window.)

For a full set of UMaine Graduate School thesis guidelines, please visit: (This link will open in a new window.)

Promotional Buttons & Ribbons

Monday, July 30th, 2012


Tired of the same old, boring name tags?

Looking for a fun way to promote your latest workshop, event or fund raiser?

Printing Services provides button-making services, offering buttons in three sizes. These buttons can be fully customized with your own design, logo or photograph.

Maine Hello Button

Maine Hello Button

Maine Hockey Button
Maine Hockey Button
Buttons are available with:
Other products we can supply:
• Pin backs
• Bulldog clips
• Magnetic bars
• Spin backs
• Mirror backs
• Adhesive backs
• Magnets
• Key chains
• Mirrors
• Lanyards
• Rosettes
• Ribbons

Ideas for Using Buttons

• Give positive feedback to students and staff
• Promote a special event or project
• Badges for tour guides and tour group members
• Awards and prizes
• Build community

Button Sizes and Pricing


$1.25 each


$1.75 each


$2.25 each

Button Sizes

Button Sizes

Minimum order:
24 buttons of a single dimension.Orders of 100 or more are subject to discount pricing.
Please call Customer Service to discuss your project needs and pricing availability.

Custom Award Ribbons


Printing Services can provide you with pre-printed ribbons, rosettes and streamers in a variety of colors. Ribbons may be used with or without a button. Rosettes are available for only 2-1/4″ buttons.Pre-printed ribbonsare 1-5/8″ x 6″. Messages include First Place (blue), Second Place (red), Third Place (white), Fourth Place (yellow), Visitor (white), Exhibitor (white), Honorable Mention (green), Champion (blue) and Volunteer (green).Customizable Printed Ribbonsare 2″ x 8″ with your choice of ribbon color and gold or silver imprint. Colors include blue, red, green, yellow, purple, white, maroon and black. Pricing includes a set up fee.Call for additional information and a free quote.

Contact Valerie McTigue, 207.581.3765, to discuss your project and budget today.

Online orders may be placed by visiting our online order form or by downloading our interactive PDF order form which may be completed and faxed to us at 207.581.1321.

Copies of Reports

Monday, July 30th, 2012


Whether you’re working on the quarterly progress report for your latest grant, submitting an annual budget or doing a departmental year-end report, Printing Services offers professional results with economical pricing.

• Choose from a variety of FSC-certified papers for color and black and white Xerox as well as off-set press.

• Print at 8-1/2″ x 11″ and have your report bound or print 11 x 17 and have your report saddle stitched.

• Add a fan fold for larger format pages or include perforations for a tear out or notes section.

• Select binding options from Velo, comb, coil, wire bindings or saddle stitching.

• Protect your work with clear vinyl report covers.

We are always happy to help meet students’ needs for printing and binding reports, music scores, portfolios and Capstone projects!

Contact Valerie McTigue, 581.3765 to discuss your project needs today.

Online orders may be placed by visiting our online order form or by downloading our interactive PDF order form which may be completed and faxed to us at 581-1321. PDF files may be e-mailed directly to University Printing Services at

Personalized UMaine & Other University of Maine Campuses Notepads

Monday, July 30th, 2012

All pads are imprinted with the UMaine crest and “A Member of the University of Maine System,” as shown in the sample illustration below. Personalized information may include an individual’s name and title, department name and address, and contact phone and fax numbers. Orders may also include e-mail addresses or the informal line, “From the desk of…”

4-1/4 x 5-1/2 inch, personalized notepads are 4 for $10.00
6 x 9 inch, personalized notepads are 4 for $12.00

Personalized pads must be ordered in multiples of four. Minimum order: 4 pads.
Personalization with names available for University staff only. 50 sheets per pad.

4-1/4 x 5-1/2 inch, UMaine crest only, are $2.00 each or 4 for $8.00
6 x 9 inch, UMaine crest only, are $2.50 each or 4 for $10.00

There is no minimum for non-personalized pads with the UMaine crest only. 50 sheets per pad.

Sample Notepad Image
Sample notepad layout with UMaine crest, Printing
and Mailing Services contact information and
“A Member of the University of Maine System.”

Customized Notecards

Monday, July 30th, 2012
UMaine Cards

UMaine Cards

Printing Services can print personalized notecards, invitations, or greeting cards using one image or a selection of images of your choice.

We offer a variety of cards with University of Maine images which may be ordered in sets, as shown below, or mixed and matched according to your preference.

Notecards are 4-1/4 inches x 5-1/2 inches, blank inside and come with blank, matching A2 envelopes. Call us to discuss alternate combinations or single design sets as well as imprint options for greeting cards and invitations.

Set of 8 blank cards (2 copies of 4 designs), $7.95
Set of 12 blank cards (3 copies of 4 designs), $9.95

Winter Collection

Winter images currently available, pictured above, include Fogler Library in winter; the snow-capped black bear statue in front of Memorial Gym; the President’s house decorated for the holidays; and an ice-encrusted spruce tip. All photos are courtesy of University Division of Marketing & Communications.

Farming & Agricultural Cards

Farming & Agricultural Cards

Agriculture Collection

Paying tribute to UMaine’s agricultural heritage, we offer a set of notecards picturing the Page Farm and Home Museum Barn; an agricultural student working amid sunflowers at Roger’s Farm; a sheep at Witter Farm; and a spring colt at Witter Farm. All photos are courtesy of University Division of Marketing & Communications.

In Bloom Cards

In Bloom Cards

In Bloom Collection

From spring through fall, the UMaine campus offers a wide variety of blooming plants maintained by the Facilities Management Grounds Crew. Cards in this collection include a close-up of small sunflowers; spring forsythia; Stevens Hall tower framed by blooming trees; and summer flowers in front of the President’s house.

Autumn Cards

Autumn Cards

Fall Collection

Fall on campus is a vibrant time of year, as leaves change, summer wanes, and students return to classes. Cards in this collection include a lounging scarecrow constructed by students; orange maple leaves; bare trees by the Class of 1944 Hall; and a portrait of mature sunflowers. All photos are courtesy of University Division of Marketing & Communications.

Student Life Cards

Student Life Cards

Student Life Collection

The energy of UMaine’s Black Bear Spirit comes alive in this set of four, fun cards showing Bananas the Bear with students at a Maine Day picnic; students at Memorial Union cheering on the Black Bears Hockey team; a UMaine fan gone bananas with face paint; and a muddy Co-Ed during a rousing game of Ooze Ball on Maine Day. All photos are courtesy of University Division of Marketing & Communications.

Create your own collection

For an additional cost, notecards may also be customized with your own high-resolution image—either photograph or artwork—300 dpi or above. You can also add a personalized quote, greeting, or scanned signature. Printing Services can work with PDF or JPEG image files or scan from high-quality photo prints.

Copyrighted images cannot be reproduced without written permission from the copyright holder.

Call Printing Services, 207.581.3768 or 207.581.3765, for pricing and more information.

Networking Cards and Resumes for Students & Jobseekers

Monday, July 30th, 2012

Networking Cards

networking card style 1
Networking Business Card, Style 1, Front

Ready to bust into the world to find that perfect job? Bring along your personalized networking business card!

Single-sided or double-sided cards
100 cards for $15.00
50 cards for $12.00

Select one of two standard styles, pictured here.
Design changes are available at an additional cost.

networking business card style 2
Networking Business Card, Style 2, Front

— Networking business cards are a great tool for students entering the job market as well as for experienced professionals looking to change careers.

— A networking card is your portable resume!  Carry it with you EVERYWHERE, because you never know when a potential contact will surface!

networking card back
Networking Business Card, Back

What is a networking card?

Networking cards are the same size and shape as a standard business card, 3 1/2″ x 2″, and contain your key information including current contact information and career focus.

Use the front of your networking card to provide personal information to potential contacts. Use the back to showcase your career objective, qualifications or skill set.

For more information about what to include on your new networking card and how to use it effectively, check out the article:  Networking Business Cards: An Essential Job-Search Tool for Career Changers and College Students When a Resume Just Won’t Do by Randall S. Hansen, Ph.D. (This link will open in a new page.)

To place an order, submit an order online or download an interactive PDF order form and fax to us at 581.1321. For more information, contact our customer service representatives at 581.3768 or 581.3765.

Do you want a resume with that?

Printing Services will print your resume and cover letter or provide you with blank matching sheets for cover letters. Please contact us for pricing.

Stop by to see our specialty stocks, including: 25% cotton resume paper in cream or white, Royal Linen in cream or white, Rolland New Life chlorine-free, 100% recycled in white, Royal Fiber white or Astroparche stocks.

UMaine Business Cards

Monday, July 30th, 2012

UMaine Business Cards

Layout of the standard, single-sided UMaine business card, shown below, is defined in the University of Maine Branding and Style Guide, published by University Relations.

UMaine Business Card

Image courtesy of University Relations.

To order business cards, complete an Order Request and provide us with your name, title, department and contact information. Business cards may include cell phone numbers in addition to URLs, if you desire.

Standard University of Maine Business Cards (single-sided)
100 business cards
200 business cards
300 business cards
400 business cards
500 business cards
1000 business cards

Standard business cards may also be printed on the reverse side. Double-sided business cards are a popular choice for administrators, faculty and staff whose work involves international travel where their contact information needs to be translated into a second language.

UMaine Business Card

Image courtesy of University Relations.

Standard University of Maine Business Cards (double-sided)
100 business cards
200 business cards
300 business cards
400 business cards
500 business cards
1000 business cards

If you need to display more information than your standard contact information—such as your department or project logo—you may wish to consider a fold-over business card.


Image courtesy of University Relations.

Inside the fold-over card a departmental or project logo may be placed in the lower left corner.


Image courtesy of University Relations.

The inside of the fold-over card may also be designed without a departmental logo.


Image courtesy of University Relations.

The fold-over business card is a popular choice for administrators, faculty and staff who hold more than one title or work in more than one department or office location.

Fold-Over University of Maine Business Cards
100 business cards
200 business cards
300 business cards
400 business cards
500 business cards
1000 business cards

Printing Services produces business cards for University of Maine Athletics, the University of Maine System office, University of Maine at Augusta. We can also produce business cards for Cooperative Extension and any other campus within the University of Maine System.

Sample Business Card
Image courtesy of University Relations.

Please contact us at 581.3768 or 581.3765 for additional information and pricing.

Printing & Mailing FAQ

Monday, July 30th, 2012

Printing Services FAQ

Where can I get a copy of the University logo?
High resolution, professional print-quality files of the University of Maine logos can be obtained by contacting the Department of University Relations, 581-3758. To obtain a copy of the University of Maine Branding & Style Guide, visit This link will open in a new window.

Why can’t I use a GIF file in my print job?
The Graphics Interchange Format (GIF) is a file format used to display graphics and images in HTML documents over the World Wide Web. GIFs are low resolution (72 dpi), are limited to 256 colors, and use a compression formula designed to minimize file size and electronic transfer time. While great for the Web environment, GIF resolution is too low for good quality printing.

What file type should I send with my job?
When requesting a Xeroxing job through Print On Demand, you should send a high-resolution .PDF file. When requesting a print job, you should send, not only a high-resolution .PDF but a copy of the native desktop publishing file including all linked files, fonts, and images as well as a mock up of your job to be used for visual reference.

What design or desktop publishing applications does Printing Services accept?
Printing Services uses the Adobe CS2 and CS3 professional suites of applications, including Illustrator, InDesign, and Photoshop and Quark, all of which yield excellent end results. We can also work with PageMaker, Freehand, and Microsoft applications.

What is a Process Color?
Process colors are reproduced by printing overlapping dots (halftone screens) of cyan, magenta, yellow, and black (abbreviated as CMYK) inks to simulate a large number of different colors.

What is a Spot Color?
Spot colors are printed with premixed inks on an offset press. A spot color printed at 100% is a solid color and has no dot pattern. A tint is a lightened spot and is created by printing smaller halftone dots of the base color. This is also called “screening.”

What does PMS stand for?
PMS stands for the Pantone Matching System, the most popular color matching system in the printing industry. PMS is considered SPOT COLOR. A true PMS color is defined by a mixture of inks that will provide a specific color. Pantone, PMS and the Pantone Matching System are all trademarks of Pantone, Inc. The official colors of the University of Maine are PMS 289 (dark “University blue”) and PMS 292 (light “University blue”).

What resolution should my images be?
Image files (.jpg) should be formatted at 300 pixels per inch (aka dots per inch). Flat art files (.tiff, .eps) should be formatted at 600 pixels per inch (aka dots per inch). PDF files should be saved as “Print Quality.”

What’s the difference between RGB and CMYK and what difference does it make?
Red, Green, and Blue (RGB) are the primary colors of light. Colors are created throughout this spectrum by adding or transmitting varying intensities of red, green, and/or blue light. Cyan, magenta, yellow, and black (CMYK), create a spectrum by absorbing and reflecting light. RGB is therefore referred to an additive color spectrum while CMYK is reflective. RGB is optimally viewed onscreen where the 16 million colors it can produce appear stunningly vibrant. CMYK can produce about 64,000 colors by comparison, which is why images that seemed so rich on screen can appear dull in print. To get your best color match, create or convert your file to CMYK before sending us your file. Linked image files need to be converted separately.

What does “bleed” mean?
A bleed refers to an image, color, or text that runs off the edge of the printed page. A bleed on a print job requires that the job be run on larger paper. Please allow 1/8 inch beyond the edge of your document on the edges that bleed. A job without a bleed will have margins.

What is “preflight?”
Preflight is the process of checking your desktop publishing program to ensure all documents related to your project, such as PostScript, linked text, fonts, and graphics, are included in the package you send to us. Printing Services charges a front-end processing fee to convert RGB files to CMYK, correct bleeds, ensure raster image processing, and make other file corrections that contribute to the cost of your printing project. Designers can avoid these costly delays, including the cost of multiple proofs, by simply running the preflight built into desktop publishing programs, such as Quark, InDesign, or PageMaker.

What is “packaging?”
Packaging is a function of desktop publishing programs that prepares your project files for transfer to Printing Services. Prior to packaging your project, run a preflight check and correct any font issues, remove extraneous elements, confirm file links, and identify problems with raster image processing—such as corrupt fonts or graphics. Once file issues have been corrected as a result of the preflight process, package your project and burn the resulting project file, which will include the native file along with a related font folder, PostScript files, and graphics to a CD to deliver to Printing Services, with a mock up and your print order. Make a backup of the CD to file with your records as well.

What is a “mock up?”

A mock up is a hardcopy printout showing how your project design is supposed to look when completed. A mock up is typically a laser printed document that has been trimmed, taped, and folded to the final project dimensions. Printing Services uses a mock up for visual comparison to ensure we are meeting the client’s expectations.

Does Printing Services laminate posters and other documents that are not printed at Printing Services?
We are happy to provide you with laminating services, whether we printed your document or not. Printing Services cannot, however, accept liability for any damage caused in the lamination process for documents we do not print in-house.

Mailing Services FAQ

What is CASS?
A mandatory requirement for automation discounts, CASS Certified (Coding Accuracy Support System) software standardizes an address using standard abbreviations, correct spelling, and proper format. The software then assigns a ZIP + 4 Code from the USPS ZIP + 4 database, to any standardized address within a known block range. Only those addresses that have confirmable information will be assigned a proper ZIP + 4. Addresses that do not have confirmable information will not receive a ZIP + 4 and will be identified as an “invalid” address and returned for corrective action.

What is presorted standard mail?
Presorted Standard Mail refers to mailings of at least 200 addressed pieces (or 50 pounds) of mail sorted by ZIP in ascending order and prepared according to postal standards. Presorted Standard Mail is a worksharing program. When the consumer does some of the sorting and preparation, it saves the USPS time and money and those savings are passed along to the consumer.

How does the size of my mailer affect the postage rate?
The size of your mailer will determine the rates available. See our Mailing Regulations page for summary charts and postal rates for various size mailers. For a bulk mailing, all the pieces in your mailing must be in the same processing category—all postcards, letters, flats, or parcels.

Is there a “no mail” list for employees?
Printing Services facilitates customer access to the most current, campus-wide mailing lists, generated every 4 to 6 weeks by the Department of Human Resources. We help our customers communicate with target campus audiences by customizing a mailing list to meet their dissemination needs. Because the master list for campus addresses is controlled by Human Resources, Printing Services is unable to maintain a “do not mail” list.

Can I sell advertising to cover my printing costs and still qualify for a non-profit mailing?
To be eligible for mailing at a non-profit rate, your document must:

  • qualify as a periodical publication with a title,
  • be “dated” and published at regular intervals at least four times a year,
  • be formed of printed sheets,
  • have an identification statement,
  • have a known office of publication,
  • be a general publication, requester publication, or publication of an institution or society,
  • contain a minimum of 25% non-advertising content.

Ads must promote a company’s full line of products or services only, and not include specific products or services, including:

  • insurance offers,
  • travel,
  • credit cards.

Example: Eligible advertisement
A non-profit organization’s newsletter includes an advertisement for: “You-Bet’cha-Bait Company offering a full line of fresh and saltwater, fresh and frozen bait to the Northeast since 1998” is considered an advertisement for You-Bet’cha-Bait’s general business.

Example: Restricted (ineligible) advertisement
A non-profit organization’s newsletter includes an advertisement containing the text: “You-Bet’cha-Bait Company—Refillable Chum-Chuck Barrels starting at $23.95!” is considered an advertisement for a specific product rather than the company’s full product line.

For more information and specific examples of what qualifies as eligible advertising, please visit the United States Postal Service, Publications 417—Nonprofit Standard Mail Eligibility. This link will open in a new window.