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Printing and Mailing Services

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Bulk Mailing Tips

Printing and Mailing Services offers both automated and manual folding, tabbing, envelope stuffing, addressing, and postage metering services.

Please contact our customer service representatives for more information or an estimate on your bulk mailing project.

So, you want to do a mailing?

The purpose of this free, downloadable PowerPoint presentation is to help members of the University of Maine community save money, time and frustration when undertaking bulk mailings.

In this presentation, we discuss ways to save money, which include using mail automation and CASS (Coding Accuracy Support System) certification. We include a brief look at U.S. Postal regulations controlling bulk mailings and discuss how to build an address database from scratch.

Download So, you want to do a mailing? PowerPoint presentation (Zipped file 910Kb). The full, supplemental text of the discussion appears in the notes section of the Powerpoint file.

Download a free copy of SmartMailer error list (2Kb) as a text file.

Download a free copy of our Excel Address Database Spreadsheet (14Kb).

This Powerpoint was first presented at the 2008 CEAC Professional Development Day, University of Maine, March 4, 2008 by Kimberly Sawtelle.

Download a free copy of PowerPoint Viewer 2007. This link will open in a new window.

Bulk Mailing
The University of Maine holds a standard non-profit mailing permit (Permit No. 8) for departments wishing to send their mail at a bulk rate.

The following conditions must be met before mail can be sent at the automated bulk rate:

For more information about mailing regulations, including size and weight restrictions, visit our Mailing Regulations page. 

First-Class Mail Automation Letters and Cards
First-Class Mail is required for personal correspondence, handwritten, or typewritten material, and bills or statements of account. It may also be used for any mailable item, including advertisements and lightweight merchandise.

Postal Barcodes
Mailers should be designed to allow a 4-3/4 inch x 5/8 inch space at the bottom for postal barcodes. Do not include content information in this area.

Postcard Address Panels
The minimum size of a postcard address panel, typically located on the right-hand side of the back of a postcard, is 3-3/8 inch x 3 inch from the bottom of any return address type. When designing your postcard mailer, confirm that adequate space is alloted to meet this regulation. Postcards failing to meet these regulations will be subject to a higher postage rate. Suggested pre-formatted templates for UMaine print projects, including postcards, are available on the University Division of Marketing & Communications website.

Image Description: Tabbing Machine for Bulk Mailings


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Contact Information

Printing and Mailing Services
5761 Keyo Bldg, University of Maine
Orono, ME 04469-5761
Phone: 207.581.3765 | Fax: 207.581.1321E-mail:
The University of Maine
Orono, Maine 04469
A Member of the University of Maine System