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Office of Research & Sponsored Programs


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Award Process - Lifecycle of a Grant

The grant life cycle starts with an idea for a research project you’d like to pursue. Armed with your idea, it’s time to identify potential funding sources.

Next you begin to develop the proposal’s concept including: identifying the human and capital resources necessary to carry out your project and giving notice of intent to submit your proposal to both ORSP and your department. With your thoughts gathered, you’ll now need to put pen to paper and prepare your proposal nailing down details such as your research plan and budget, and complete sponsor-specific and University-required forms. That done, you’ll submit your proposal to ORSP for review and administrative approval, and submission to the sponsor.

When the proposal is funded you receive award notification and Project Start-Up begins. In this step, project numbers are assigned, accounts are established and sub-agreements are created.

Activities that are part of Award Management that continue throughout the life of the grant include:  Monthly budget reviewing, progress reporting, time and effort reporting and sponsor invoicing. At the completion of the grant, the Award Close-Out begins at which time project budgets are reconciled and closed and a final performance report is sent to the sponsor.

As you can see from the diagram below, the ‘Pre-Award’ steps include everything from identifying funding to submission to the sponsor, while ‘Post-Award’ encompasses all that comes after an award is made.

Image Description: The Grant Life Cycle has two phases: Pre-Award and Post Award. Pre-Award includes: Step 1: Identify Funding, Step 2: Proposal Development, Step 3 Proposal Preparation and Step 4: Proposal Submission. The Post-Award phase includes Step 5: Project Start-Up, Step 6: Award Management, and Step 7: Award Close Out.

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Contact Information

Office of Research & Sponsored Programs
5717 Corbett Hall
Orono, Maine 04469-5717
Phone: 207-581-1484 | Fax: 207-581-1446
The University of Maine
Orono, Maine 04469
207.581.1110
A Member of the University of Maine System