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Aubert Hall STEM Classroom Renovations

1 February 2014


The University of Maine (UMaine), located in Orono, Maine, desires to procure architectural and engineering design services from individual firms or teams for the AUBERT HALL STEM CLASSROOM RENOVATIONS project.  The project consists of the renovation of STEM (Science, Technology, Engineering, and Math) classrooms in Aubert Hall at the Orono campus.

Aubert Hall is a multi-story, steel and masonry building originally constructed in 1913 with a substantial renovation completed in 1967 to construct a tiered 200 seat lecture hall.  The project consists of the renovation of the tiered lecture hall and other classroom areas and is anticipated to include flooring, ceilings, wall coverings, structural, HVAC, electrical, lighting, projectors and boards, life safety, windows and doors, furniture, and ADA accommodations.  There are no site improvements anticipated with this project.  The building will be occupied during construction and the construction must be accomplished between January 1, 2015 and December 31, 2015.

Design for the project will begin immediately following execution of a design agreement with the selected firm or lead firm.  Individual firms or teams desiring to be considered should submit a letter indicating interest and the ability to start work immediately.


The team’s Statement of Qualifications shall respond to each specific selection criteria, with responses organized in discrete sections and in the same order as presented below.  Each team’s submittal must include an index, with tabs corresponding to each criterion.

A.  Letter of Interest with Team Profile.  For teams please indicate which firm is the lead firm.  Please include the email address of letter signatory.

B.  Design Experience.  Experience in the design of projects of similar size and scope in the past five (5) years which demonstrates the firm’s ability to manage the project through all project phases:

1. Include examples of designs for renovations of classrooms, preference to STEM classrooms for public higher education clients.

2. Include examples of renovations of buildings of similar age and construction.

3. Include information regarding firm’s ability to manage schedule and budget in each project description.

4. Do not include projects unless personnel from the previous work will be assigned and dedicated to this project.

C.  Principal Team Members.  Resumes and roles of each team member expected to perform the work and their anticipated time commitment to this project.

D.  References.  Names, telephone numbers and email addresses of references specific to the relevant projects as well as references for proposed project team members.  Provide a minimum of three (3) references (name, address, telephone number, and email address) who are current or former clients for whom similar work has been performed in Maine within the last three (3) years and who can be contacted by UMaine with respect to the firm’s reputation for work, responsibility, timeliness, cost, and efficiency.  References from current UMaine employees will not be accepted.  Letters of reference may be submitted with additional information as appropriate.

E.  Consultants.  A list of outside consultants expected to be used for this project, including the expected extent of involvement these consultants will contribute to the project from schematic design, design development, construction through commissioning.

F.  Sustainable/Green Building Design.  Demonstrated experience incorporating sustainable and green building design concepts.

G.  Other Related Information.  As desired, provide any other information the firm or team considers relevant to the evaluation of the firm’s or team’s qualifications.  Prospective designs or solutions for the projects will not be evaluated for selection purposes.


A.  Submission and Selection Schedule.

The process schedule is anticipated to be as follows:

University advertises for qualifications                                                 start Saturday, February 1, 2014
Deadline for Questions due no later than 4:00pm                                    Tuesday, February 11, 2014
Response to Questions due no later than 4:00pm                                   Thursday, February 13, 2014
Qualifications submissions due no later than 2:00pm                             Monday, February 24, 2014
Evaluation of qualifications begins                                                              Tuesday, February 25, 2014
Anticipated notification of firms to be interviewed                                           week of March 3, 2014
Presentations/Interviews (interview time selected by lot)                          week of March 10, 2014
Anticipated notification of selected firm and non-selected firms            Tuesday, March 18, 2014

B.  Contact Person.  Questions regarding this RFQ, see deadline for question submission above, shall be submitted in writing via mail, email or fax to:

Jeffrey T. Aceto, P.E.
Assistant Director of Facilities Management for Construction Administration & Regulatory Compliance
University of Maine
Office of Facilities Management
5765 Service Building, Room 115
Orono ME 04469-5765
207-581-2673 (fax)

1. Firms or teams should identify a project contact, with email address, for purposes of receiving any updates regarding the RFQ selection process.  Firms or teams which do not provide contact information to the designated contact will not receive these updates.  Updates will be posted on the FM web site as appropriate.

2. Do not contact any other University employee, representative or student regarding this RFQ unless specifically directed to do so in writing by the designated contacts.

C.  Submissions.  Qualifications shall be submitted according to the following:

1.  Time, Date and Place Due.  Submittals are due no later than 2:00pm on Friday, January 24, 2014.  All submissions shall be addressed and submitted to:

Carolyn McDonough, P.E.
Associate Director of Facilities Management for Planning, Design, & Construction
University of Maine
Office of Facilities Management
5765 Service Building, Room 119
Orono ME 04469-5765

Submittals received by FM after the deadline will not be considered.  Faxed or emailed submissions will not be accepted.  Firms assume all risks of the method of delivery chosen.  UMaine assumes no responsibility for delays caused by any package or mail delivery service.

2.  Submission Identifier.  The outside of containers in which proposals are submitted must be clearly marked with the firm’s return address and the notation:  Qualifications to Provide Design Services, Aubert Hall STEM Classroom Renovations.

3.  Number of Copies.  One (1) printed original, three (3) hard copies and one (1) .pdf copy.

D.  Other Information.

1.  No building or site tours will be provided at this time.

2.  The following information is provided as part of the RFQ for informational purposes only:

a.  Partial floor plans of Aubert Hall in .pdf format.


A.  General.  All qualifications submitted in response to this RFQ will be reviewed for completeness prior to referral to the Selection Committee.

B.  Selection Committee.  The Selection Committee will consist of representatives from the University of Maine, including the Office of Facilities Management.

C.  Submittal Evaluation Criteria.  The Selection Committee will determine the merit of submissions received in accordance with the responses provided to the qualification information requested in Section II.

D.  Interviews.  Firms or teams with top-ranking submittals will be short-listed for an interview with members of the Selection Committee.  Upon interview completion, the short-listed firms or teams may be further evaluated through UMaine contact with listed references.


A.  To be considered, design firms or teams must be capable of starting work immediately following the conclusion of the selection process.  The selected design team will have a lead firm or form a LLP with whom the University will sign a single design agreement for the work.  The structure of the team shall be determined by the team members.  However, multiple agreements will not be considered.

B.  The firm with whom the University will sign a contract must have an architect or engineer licensed to work within the state of Maine who will be required to seal all design documents.  The firm shall be required to provide all construction and record drawings for this project on electronic media (CAD) in either .dwg (preferred) or .dxf format, as well as in .pdf format and prepare contract documents in accordance with CSI MasterFormat 2004 or most recent version.

C.  By submitting a qualifications packet the design firm or team accepts the University’s standard contractual terms and conditions of service.

The Firm or Team selected will be required to show evidence of, and maintain through the one-year project correction period following substantial completion of the project, Professional Liability (Errors and Omissions) Insurance through a Company licensed to do business in Maine, with a minimum coverage per occurrence of One Million Dollars ($1,000,000).

Other required insurance types and limits are described in AIA Document B102 – 2007 Standard Form of Agreement Between Owner and Architect (formerly B141, Part 1) under Article 1.5, as amended by the Supplementary Requirements to AIA Document B102 – 2007 Standard Form of Agreement Between Owner and Architect (formerly B141 – 1997 Part 1) under Article 1.5.  The Supplementary Conditions document can be viewed at the University of Maine System Office of Facilities Management and General Services web site at:

By Board of Trustee policy and Governor’s Executive Order, the selected design firm or team will be required to design to green standards compliant with Executive Order 27 FY11/12 when applicable and cost-effective.


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