The office of Budget and Business Services provides three distinct services to the University of Maine Community:

Budget • Financial Analysis • Travel & Expense Processing

Budget:

• Provides day-to-day support for the maintenance of the Educational and General (E&G) and Auxiliary Services budgets.
• Develops both short term and long-term budget planning in conjunction with the Vice President for Administration and Finance, the Senior Vice President for Academic Affairs/Provost and campus constituents.
• Builds the unrestricted budgets as per directives given by the University of Maine system and the institution’s own budget building process.
• Provides to the campus and its boards extensive visual interpretations of the budget process and its details through PowerPoint presentations.
• Balances all budgets annually.
• Establishes and maintains the campus-wide Position Management budgeting module.
• Authorizes, maintains access and trains campus personnel to the PeopleSoft Financial module.
• Responds and provides direct support to faculty and staff who have departmental budget issues.
• Disseminates, prepares and collects information in response to the System Office requests for interim and year-end reconciliations of all budgeted funds.

Financial Analysis:

• Provides direct support to the VP for Administration and Finance for all financial analysis related to University funds.
• Responds to inquiries by the System Office and campus departments.
• Prepares during the fiscal year, four interim forecasts reports for unrestricted operations.
• Completes System-wide mandated and ad-hoc campus reports.
• Develops financial reports and information.

Travel and Expense Processing:

• Processes all requests for travel advances and reconciles expense vouchers
• Works closely with faculty and staff to ensure that policies related to travel and expenditures are reported accurately.
• Authorizes the use of P-Card for non-airfare related expenses
• Documents and records all travel expenses within the PeopleSoft Expense module.
• Reviews and processes all non-travel expense reimbursements for faculty and staff.

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