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For UMaine Departments - Hiring a Foreign National

H-1B Temporary Worker Classification

The H-1B classification is an employment-based immigration status established by US Citizenship and Immigration Services (USCIS) to employ international employees with specialized training. The application process requires attestations and approvals from the US Department of Labor (DOL) as well as US Citizenship and Immigration Services. Because of the complicated and time consuming nature of an H-1B application, the H-1B classification is generally only considered a viable category for long-term, full-time employment if the J-1 classification is not an option.

To qualify for the H-1B classification, the prospective position must require a minimum of a Bachelor’s degree in a specialized area and the prospective employee must have attained a minimum of Bachelor’s degree or the equivalent in a directly related field. The University of Maine submits an application on behalf of the employee and can request a maximum authorization of three years depending on the length of the academic appointment. In addition, DOL regulations require that the institution meet or exceed a determined minimum prevailing wage and that the employee be compensated with employment benefits equivalent to that of any other employee in the same position and level. 

To initiate processing, the host department must obtain an official academic appointment on behalf of the international scholar through the standard appointment channels at the school or college and follow the instructions outlined below.  The department must supervise the completion of the necessary request forms.  We recommend the forms  be submitted to the OIP with all supporting documentation at least six months prior to the anticipated start of employment.   

H1b Processing Times & Fees
OIP Processing  2 weeks from receipt of ALL requested materials $800
Department of Labor 1 week No Fee
US Citizenship & Immigration Services (USCIS) Processing 3-6 months


USCIS Anti-fraud Fee  N/A     (not required for H1b extensions)


USCIS Premium Processing Fee (optional) Guarantees a response from USCIS in 15 business days $1225 (optional)

The department can choose to pay a $1,225 fee to USCIS to expedite the application. However, this service, known as Premium Processing, does not affect the time OIP needs to process the initial steps of the application. Regardless of the type of service requested, once USCIS approves the application, the OIP will forward the approval notice to the prospective employee. He/she must apply for an H-1B visa at a US Embassy or Consulate that will enable the scholar to enter the US and commence employment.

Please note that OIP will request make all check requests.  The funds will be charged to the account you provide in the H1b request form.

Once the H-1B employee arrives in the US, he/she must report to the OIP within three days from the start of employment. The University of Maine is required to monitor the employment of the H-1B employee as well as the activities of their H-4 dependent family members throughout their stay in the US. The H-1B authorization only allows for employment in the position specified on the original H-1B application submitted to USCIS. In addition, the international H-1B employee must agree to adhere to all H-1 immigration regulations, notify the OIP and USCIS with any changes in residential address, inform the OIP of any changes to the activity and location of H-4 dependent family members and consult with an OIP staff member prior to departing the US.

The H-1B classification is salary, location, job description, title and employer specific. Therefore, the department member supervising the international scholar must contact the OIP to initiate an amended petition prior to any changes to the employee’s activities including, but not limited to, changes in employment, remuneration, location of employment, duration of appointment, change in immigration status and termination of activity. Failure to comply with these regulations may jeopardize the lawful immigration status of the visitor, his/her family as well as University of Maine’s ability to sponsor international scholars in the future. 

The following are the steps for requesting H1b processing for a foreign national applicant/employee:

1) Complete the Department Request for H1b Processing form and click “submit” button at the end of the form

2) Complete the  H1b Actual Wage Form 

3) Complete the  Acknowlegement of Hiring Department’s Responsibilities Form 

4) Submit the following to

  •  H1b Actual Wage form  
  • Acknowledgement of Hiring Department’s Responsibilities Form
  • Copy of offer letter or reappointment form
  • Copy of full job description 

For new hires only complete and submit the following form:

5) Complete the DEEMED EXPORT WORKSHEET & COMPLIANCE CERTIFICATIONS  follow instructions for submission to Office of Research and Sponsored Programs.

You will be notified when your submission is complete.  The applicant/employee will be notified separately for additional information.


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Last Modified On November 14, 2013

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