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Office of Human Resources


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Tools and Forms for Filling Salaried (Professional) Positions - Sample Letters to the Applicants

These sample letters are designed for the department to use and adapt as necessary for their position applicants. If you have any questions regarding sending letters such as these, please contact your HRO.

Receipt of Application

Application Received Too Late

No Longer Considered

Not Selected as Finalist

Not Selected after an Interview

Extension of the Search- No Suitable Candidates

Extension of the Search- Too Few Candidates

Cancelled Search

——————-

Receipt of Application:

Dear __________,

We have received your application for the position of __________ at the University of Maine. The official review of applications for the position will begin on ____________.

Please do not hesitate to contact us at ____________ if you have any questions.

Sincerely,

———————————————–

Application Received Too Late

Dear __________,

This letter is to notify you that at the time your application package was received for the position of ____________ at the University of Maine, the search committee had already selected a pool of qualified applicants and therefore is not considering new applications.

We wish you well in your employment search, and thank you for your interest in the University of Maine.

Sincerely,

———————————————–

Not Selected for Interview

Dear __________,

Thank you for your interest in the position of _________ at the University of Maine.

We regret that you have not been selected as a finalist for this position. We received many qualified applications for the position, and the selection was competitive.

We wish you well in your continued employment search, and thank you for your interest in the University of Maine.

Sincerely,

———————————————–

Not Selected After Interview

Dear __________,

Thank you for your interest in the position of _________ at the University of Maine for which you recently interviewed.

After careful consideration, we regret to inform you that you were not selected as a finalist for this position.

We wish you well in your continued employment search, and thank you for your interest in the University of Maine.

Sincerely,

———————————————–

Search Extended

Dear __________,

Thank you for your interest in the position of _________ at the University of Maine.

The search committee has decided to extend its search for the position in order to broaden and strengthen the pool of applicants.

Please be assured that your application will be considered when we begin the review process on ___________. If you no longer wish to be considered for this position, please contact us at ____________.

Sincerely,

———————————————–

Search on Hold or Cancelled

Dear __________,

Thank you for your interest in the position of _________ at the University of Maine.

The search committee has decided to put the search for this position on hold. If or when the search is reinstated, the position will be posted at www.jobs.umaine.edu. To be considered for the position, all applicants are required to reapply at that time.

We wish you well in your continued employment search, and thank you for your interest in the University of Maine.

Sincerely,

———————————————–

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Contact Information

Office of Human Resources
5717 Corbett Hall
Orono, ME 04469
Phone: (207)581-1581E-mail: hr-um@maine.edu
The University of Maine
Orono, Maine 04469
207.581.1110
A Member of the University of Maine System