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Key Steps to Filling a Hourly (Classified) Position Vacancy - Search Committee

A diverse search committee is an important factor in identifying and attracting a wide range of talented candidates.  Hiring administrators are encouraged to include women and minorities on search committees.  Departments and constituent groups that work with or are served by the position can be good places to solicit search committee members or to gather job-related scenario based questions for applicants.

Role and Purpose for the Search Committee and its Members:

  • Screens the applicants in each stage of the review process based on the identified job-related criteria,
  • Treats all candidates equally,
  • Avoids any illegal discrimination,
  • Immediately discloses any instance where the consideration of an applicant could be considered a conflict of interest,
  • Endeavors to fully and consistently participate in each stage of the screening process,
  • Assists the search committee chair or other designated staff person in the organization and scheduling of screening activities, and
  • Works to determine the most qualified candidate or group of candidates for recommendation to the hiring authority.
  • Maintains confidentiality around the hiring process

Human Resources supports the department through the screening process as workloads permit. Assistance can include things such as collaborating on the initial screening of applicants, and assisting the search committee with determining the organization and structure of the interview process, and with communicating to the applicants.

Tips for Making Your Search Committee Efficient and Effective:

  • Designate a departmental staff person who will coordinate the search process. Search chairs report that having a staff person within the department who assists with such things as preparing, organizing and maintaining search materials, making contacts, and completing follow-up on details can be very helpful. This can also help keep the search on schedule. Be sure to share details of the search process with this person.
  • Contact Search Committee members to confirm involvement, contact information, and schedule availability for meetings.
  • Consult with your Human Resources Officer about meeting with the search committee to review process and employment issues.


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