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Key Steps to Filling a Hourly (Classified) Position Vacancy - Choosing a Finalist

This stage precedes any communication with the finalist about his/her status in the search or about any pending tentative offer.

  • Reference checks:
    • If references identified by the finalist are not available or unable to provide an adequate reference about his/her prior job performance, you may ask for names of additional reference(s).
    • Please respect a candidate’s wishes about which references should not be checked.
    • You may contact other people, other than those listed by the candidate.  However, you should contact the candidate before doing so.
    • Click here for a sample reference check form.
  • Review Comparative Application/Interview Rating Sheet (Excel) with Human Resources Officer (HRO). To prepare for this discussion, consider:
      • The role of this job in relation to the department’s mission or efficiency
      • Be prepared to summarize the search process and/or quality of the applicant pool
      • Length of initial appointment
    • Other details related to employment terms and conditions
    • Special permissions for required license or certificate
  • HRO will make a tentative offer to the finalist after the required background checks and preemployment screening


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