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Office of Human Resources

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Policies/Information - Departmental Responsibility Relating to Personnel Materials for AFUM Unit Faculty

AFUM Collective Bargaining Agreement
Article 6
Personnel File

  1. Each campus shall maintain, for official University purposes, one (1) personnel file for each unit member. This file shall be kept under conditions that insure its integrity and safekeeping and shall contain copies of personnel forms, official correspondence to and/or from the unit member, written evaluations and other appropriate materials relating to the unit member’s employment.
  2. Unit members shall be sent a copy of all material placed in the file at the same time it is placed in the file. Beginning June 1, 1995, any material or correspondence addressed to a unit member which is to be placed in the file shall be marked cc: Personnel File. Any material or correspondence not addressed to a unit member which is to be placed in the file shall be sent to the unit member with a notation that such material has been placed in the file.

To meet the above contractual requirements, copy notations for reappointment (or promotion/tenure, continuing contract, etc.) recommendations should include the following:

cc: Personnel File
Faculty Member

Any other copy notations, as appropriate, may be added.

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Blue Sky Human Resources Initiatives

Contact Information

Office of Human Resources
5717 Corbett Hall
Orono, ME 04469
Phone: (207)581-1581E-mail:
The University of Maine
Orono, Maine 04469
A Member of the University of Maine System