TO: AFUM Unit Academic-Year Faculty
FROM: Judith S. Ryan, Associate Vice President for Human Resources and Administration
RE: Eligibility to Receive TIAA-CREF on Summer Salary Payments Process to Receive this Benefit
The Handbook for the Faculty and Professional Staff (Section 2.8, page 49) describes certain activities outside the customary duties and/or work year of University Faculty and Staff members that may be eligible for additional compensation, including summer salary, for Extra-Curricular Professional Activity.
University policy and the contractual agreement with AFUM permit faculty with academic-year appointments to receive summer salary for research or educational services, excluding overload teaching, on sponsored contracts or grants where allowed by the sponsor. Amounts must not exceed three-ninths of the academic-year salary including endowed named chair or professorship stipends. All other stipends are excluded from the calculation of summer salary payments. Activities covered by summer salary support must be conducted between the end of the spring semester and the beginning of the fall semester.
Participants in the UMS Retirement Plan for Faculty and Professional Staff may elect to have contributions made to TIAA-CREF or other approved vendors on their summer salary payments provided the additional compensation (summer salary)
is equal to or exceeds two-ninths (2/9ths) of his/her academic year salary as of June 1; and
is for non-teaching duties; and
is for duties performed between June 1 and August 31; and
the faculty member authorizes deductions of his/her contribution (4%) to TIAA-CREF or other approved vendors in order for the University to make its contribution (10%); and the faculty member must request the TIAA-CREF or other approved vendor contribution in writing as soon as possible, but in no case later than the tenth of the month in which the summer salary is to be paid . Forms to request this contribution are available at http://umaine.edu/hr/files/2012/09/summer5.pdf. Forms should be completed and returned to the Payroll Office, 120/124 Corbett Hall.
Requests for summer salary must be documented on an Additional Pay Form with appropriate signature authority as detailed in the form routing and approvals section of the Additional Pay form instructions at http://umaine.edu/hr/hr-resources/forms/alphabetical-list/additional-pay/. Additional Pay Forms are available at http://umaine.edu/hr/files/2012/09/AdditionalPay.pdf. Please note summer salary as the reason for additional pay in the reason/description section of the Additional Pay Form. Adjustments in summer salary payments, to reflect any salary increase which might be effective July 1, may be initiated by the department, if sufficient funds are available. Summer salary payments are not automatically adjusted by Human Resources to reflect any possible July 1 increase.