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Welcome to Gift Processing

Reporting to the Vice President of Administration and Finance, the Gift Processing Department processes all university contributions including gifts, pledges, and pledge payments. This office receives, records, and legally receipts gifts of all forms – monetary and gift-in-kind. All donations are recorded on the University’s Fundraising Database (Advance) and deposited into MaineStreet Gift Accounts.

Our goal is to ensure that donations are in compliance with university policies and federal regulations, are in accordance with donor intent, and that security and confidentiality is maintained in the processing of all records.

Note – When funds are to be directed to a chartfield string intended for gifts, whether the funds are gifts or non-gifts, you must submit the deposit to the Gift Processing Department with a Standard Gift Transmittal Form (Excel) rather than to the Bursar’s Office. Please contact the Gift Processing Department if you have questions or need assistance.

More information  is available within the pages of this site. In addition to general gift information, references, guides, forms and information regarding employee money-handling responsibilities is provided. Please contact the Gift Processing Department with specific questions and concerns.