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First Year Experience


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Educational Resources - Email Communication Tips

Have a problem that requires you to email someone?  Not sure how to write a professional email?  Here are some great tips!

Sample Emails (feel free to copy and paste!)

Dear [insert your professor/lecturer/TA's name here],

I will be absent from class today because I have come down with the flu. If you would like to see a doctor’s note, I can bring one to the next class. Would you be willing to send me the powerpoint slides for today’s lecture?

Thank you,

[your name here]

 

Dear [insert your professor/lecturer/TA's name here],

I will be absent from class on __________ because the [insert your team/club/organization here] is going on a trip to __________.  Would you like our advisor to email you regarding my absence?  I also noticed that we have a homework assignment due that day.  I wanted to see if you would like me to turn it in early.

Thank you,

[your name here]

 

Dear [insert your CC's name here],

My name is __________ and I live in [room and building].  I am having issues with my roommate.  I have talked to my RA [insert name here] a couple of times but am not sure that my roommate and I will be able to work out our differences.  I wanted to know if I could meet with you to discuss my options.  I am available each day after 2pm. Please let me know when you will be available to meet.

Thank you,

[your name here]

 

Dear [insert name here],

I saw on FirstClass that you are looking for a research assistant in your lab.  I am very interested in __________, and though I do not have much experience, I am a hard worker and very eager to learn new skills.   I have attached my resume for you to review.  I would appreciate the opportunity to meet with you to further discuss my interest in this position, as well as my qualifications.

Thank you for your consideration.

Sincerely,

[your name here]

 

Hi!

I found a flyer in my hall about __________ and saw that you were listed as the contact for this [event, club, service opportunity, job opportunity].  I am very interested in receiving more information.  Would you be able to email me more details, or is there some place where I could get more information?

Thanks for your time!

[your name here]

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Contact Information

First Year Experience
016 Androscoggin Hall
Orono, ME 04469
Phone: 207-581-1420 | Fax: 207-581-4255E-mail: kelly.beers@umit.maine.edu
The University of Maine
Orono, Maine 04469
207.581.1110
A Member of the University of Maine System