Disability Support Services hopes that the following explanation and guidelines will be helpful in avoiding confusion when accommodations such as extended time, quiet location, oral exams or computer testing have been arranged.
Delivering Accommodation Letters to Faculty
What does the Accommodation Request Letter tell my professor?
The Accommodation Request Letter tells the faculty that you have a legitimate documented disability and the type of testing accommodation requested.
What does the letter not say?
It does not tell the faculty how your work, personal or class schedules will connect with their schedule when extending the testing time or changing the location of the exam. As a third party, trying to coordinate student and faculty schedules for over 300 students with disabilities is extremely challenging. We therefore expect that students will communicate with their faculty about the time and location of their upcoming tests in advance of the actual test date.
Where and when can I take my test?
The professor may require you to take your test at the same time as your class in order to protect the integrity of the test. In this case the accommodation is served by either allowing you to start your test before the class begins or to stay later. Most faculty are willing to be flexible in making testing arrangements as long as you speak with them about your schedule and needs in advance of test day.
When a quiet location is requested, be sure to discuss with your professor where he plans to put you. If you have an opportunity, visit the testing environment to be sure the conditions meet your needs. Professors have been instructed in the accommodation letter not to use hallways or photocopier rooms as test locations. Sometimes what your professor considers an adequate quiet location may be far too noisy and distracting for your needs. If, at any point, you are uncomfortable with the testing arrangements made by your faculty, please contact Disability Support Services as it is not your responsibility to bring faculty into compliance, it is ours.
Computer testing is dependent on the availability of a computer terminal and proctor for the exam. Computers may be readily available in the building where the class is testing or the faculty may put the student in their office or special arrangements may be made through Disability Services.
Can I take my test at Disability Support Services?
If your professor has difficulty finding a location or proctor for your exam, Disability Services can provide assistance. Beginning Spring semester 2008 Disability Support Services (DSS) is changing its procedure for proctoring tests and exams. In the fall of 2007 we administered approximately 1000 exams! With this volume of tests, it is no longer feasible for DSS to contact each instructor and get specific instructions for administration, pick up, and delivery of exams. If faculty request that students take tests and exams in East Annex a Test Proctoring Request Form will need to be brought to DSS for each exam 3 business days prior to the test during the semester, and 1 week prior to taking a final exam.
|If Your Test Day is:||Completed form is due at DSS:|
Instructions for Students Regarding the Test Proctoring Form
Students fill out section 1 of the form, and bring it to instructor to fill out section 2. The Instructor will indicate any instructions we need to know in order to proctor your test. Once the instructor has filled out his or her portion of the form, please return it to 121 East Annex.
Due to the heavy volume of exams we will no longer be able to proctor exams for students who do not follow this procedure. If a student doesn’t turn in the form on time, we will ask the student to return to the instructor and request that he or she make arrangements for the student to be accommodated within department facilities.
Don’t – Don’t – Don’t
Don’t call Disability Services at 8:00 a.m. on test day and request a letter of accommodation and a testing accommodation for your 10:00 a.m. exam. Although you have a legal right to an accommodation, case law is very clear that adequate notice to the faculty and testing service is required.
Don’t arrive at your exam and tell your professor that you have a doctor’s appointment in one hour so you will need to take the test this afternoon in order to get your extended time accommodation. He is required to provide you extra time but not to be flexible about the time of the exam on such short notice.
Don’t sit down and begin an exam in a location that you know to be totally unsuitable for your needs. It is far easier to make arrangements before an exam begins than to go through the process of requesting a make-up test.
Don’t wait for your faculty to find you. In a sea of student faces you may not be known to the faculty, and they have been instructed to be cautious about calling you to the front and bringing you to the attention of the class. Do seek them out for testing arrangements when there is an opportunity to discuss your schedule and plans.
Students Receiving Testing Accommodations
You must deliver your accommodation letters to your professors ASAP. DO NOT wait until a day or two before your first exam!! Your instructor may be able to provide the accommodation in his/her department. It is not necessary to come to Disability Services in East Annex to take the exam. We have contacted the instructors to let them know that we have lost more of our testing area and asked them to take on the responsibility of administering the tests in their department or classroom area. But, if the instructor is not able to provide the accommodation, then contact our office so the necessary arrangements can be made.
Please note: It is your responsibility to contact this office and arrange a room for testing. It is not your instructor’s responsibility.
You also should remind your instructor that you will be taking your exam at Disability Services – or if the instructor has a room for you also remind him/her of your accommodation needs for the exam. They have a lot of students and may not remember from one test to another the students who need testing accommodations.
Image Description: Testing room in East Annex