Program Resources - Questions to Ask Yourself When Organizing an Event
- Spoken with David Fiacco, Director of Campus Activities & Student Engagement, about your event? David is a great resource for students and organizations new to programming! Contact EJ on First Class or by calling 581-1736.
- Set a date and time?
- Created a budget for this event?
- Filled out an Event Management form? You can get these here!
- Submitted your applications for funding to the Program Fund and Student Government in time to successfully plan your event?
- Reserved your event spaces? Contact the Office of Student Affairs at 581-1406.
- Secured co-sponsors and/or volunteers for the event? Co-sponsoring with a student organization or a department will help spread the work around, and get you the volunteers needed to get the job done.
- Developed a plan regarding the number of volunteers needed and what you would like them to do?
- Effectively advertised for your event/program? (Make sure your volunteers are aware of building posting policies)
- Notified Public Safety if over 50 people are expected for attendance or if live music and/or alcohol will be involved?
- Looked over specific policies for your event? There is an outdoor event policy, an Event Management policy, a Car Bashing policy, a bingo/beano policy, and more!
- Hired a custodian for clean-up (if necessary)? Contact Facilities Management at 581-4400.
- Contacted the Electrical Shop if you need their services? Please call at least two weeks prior to your event.
- Rented tables, chairs, staging, lighting, sound, equipment, etc. (if needed)?
- Rented equipment from vendors (i.e. inflatables, dunk tank, etc.). Does that company carry liability insurance? (you need to make sure they do, ask for a copy of their certificate). Be sure to work with David Fiacco if you contract with any companies for any of these services.
- Had contracts reviewed and signed by the Campus Activities and Student Engagement Office?
- Secured lodging, special meals, and transportation for the vendor/performer?
- Requested checks for the vendors/performers?
- Paid the royalties on the movie you will be using at your event? See the “Showing a Movie on Campus” section of this website for more information.
- Ordered/bought decorations for your event?
- Written thank-you notes to volunteers?
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