Resources for Staff & Students - Service Fees and Labor Rates at Aquaculture Facilities
Service Fees and Labor Rates at Aquaculture Facilities
Created: September 10th, 2012
Last Revised: January 13th, 2014
The Aquaculture Research Institute, University of Maine is committed to providing outstanding service to project directors for the successful implementation and completion of research, teaching, and outreach projects and activities.
Fees and labor rates for services at the aquaculture facilities in Orono, are established consistent with the “Policies and Procedures on Direct Cost Recovery and Sharing for Facilities under the Direction of the Aquaculture Research Institute”. Fees and labor rates are set to provide reimbursement for direct costs incurred at its facilities for services provided in support of individual projects and activities. Fees and labor rates apply to all research, teaching, outreach and other projects and activities requiring or requesting services. Please note information on effective dates below. Click the following links for pdf versions of the documents:
Aquaculture Research Center
|Other services(labor rate/hr)||$26.60|
|Equipment charges (per day)|
|Basic service (Fee/room/month) 1|
|Small project room 2 (Room 103a)||$496|
|Wet lab (Room 103b)||$496|
|Dry lab (Room 105)||$583|
|Wet lab (Room 111)||$700|
|Wet lab (Room 120b)||$186|
|Wet lab (Room 108)||$373|
|Wet lab 2 (Room 6)||$2,189|
|Other rooms/areas available upon negotiation3|
1Unit scale = square foot (and chargeable square footage is determined according to the wet lab room deemed most suitable for the project); Unit cost=$1.54/square foot
2Sub-division of this room is possible upon negotiation; Minimum unit is 100 square feet; Service fee will be calculated using unit cost of $1.54/square foot
3Service fee will be calculated using unit cost of $1.54/square foot
Effective October 1, 2012, all project or activity directors requesting services at the Aquaculture Research Center (and the BSLIII FISHlab once available) must provide funds for facility fees for basic services and/or labor costs for other services except when the activity is part of a pre-existing contract (see below).
Effective October 1, 2012, principle investigators may include facility fees and labor costs for services in proposal budgets processed through the Office of Research and Sponsored Programs (ORSP) or Department of Industrial Cooperation (DIC).
Projects and activities initiated prior to October 1,2012, are exempt from basic service fees and labor costs for other services if all of the following conditions are met:
- Commitments for basic service and labor provided by the facility are approved elements of a contract administered by ORSP or an agreement administered by DIC.
- The contract or agreement was formally submitted by ORSP or DIC to the sponsor prior to October 1, 2012.
- The contract or agreement has a budget that specified costs for university services for a defined time period.
Project renewals submitted after October 1, 2012, are not exempt from facility fees and labor costs. Our intention is to honor contractual commitments made prior to October 1, 2012. For unusual situations, please contact the ARI Associate Director.
Basic and Other Services
Basic service includes services at a facility in support of the use and care of space or animals used by the project. Basic services are defined in Section VI of the “Policies and Procedures on Direct Cost Recovery and Sharing for Facilities under the Direction of the Aquaculture Research Institute”.
Other service includes all services not on the defined list of basic services and provided to meet unique needs of individual projects or activities. A list of examples of other services is provided in Section VII of the “Policies and Procedures on Direct Cost Recovery and Sharing for Facilities under the Direction of the Aquaculture Research Institute”. Labor costs for other services will be charged at the labor rate listed above. Costs for other supplies or inputs provided by the facility must be reimbursed directly.
Instructions for Proposal Budgets
On ORSP proposal budget spreadsheets, enter costs for basic services and costs of labor for other services on the following line: Farm Services.
Use the following text for budget justifications as appropriate:
- Fees for direct costs of basic services provided to the project by [insert name of facility here] (University of Maine). The fee covers costs of supplies, labor, and commercial services for a standard set of services and is based on a rate of $ /square foot/year.
- Labor cost for staff at [insert name of facility here] to be assigned to the project or activity based on a rate of $/hour.
Costs for Projects Requesting Reduced Services
There are reduced service fees when project directors provide some of the inputs and labor for their projects or activities. Please note that it is not possible for project directors to provide all of the inputs. The facilities have specialized water supplies that are managed by the facility staff. Where project directors provide some of the inputs and labor for their projects or activities and not all of the basic service is required, fees are negotiated on a case-by-case basis. Project directors should contact Neil Greenberg in the first instance. Reduced service fees are agreed by the ARI Senior Management.
Service Requests and Billing
Requests for tank space, wet or dry lab use, and animals and associated basic service must be submitted to the facility manager, Neil Greenberg, using the “Facility Use Request Form”. This forms can be found on the ARI website under links for “Resources for Staff and Students.”
It is generally recommended that project directors discuss service needs with Neil Greenberg early in project planning. Project directors should obtain pre-approval from Neil Greenberg for commitments on other services in the project planning stage. All services are provided at the discretion of the ARI Senior Management.
The above forms request estimates for facility use requiring basic service and estimated labor needs (hours) for other services. This information is used by the facility manager for planning purposes. Billing for services will be based on actual units used as reported by the facility manager. Questions on billing should be directed to the Associate Director, Aquaculture Research Institute.
Faculty and staff are expected to include basic service fees and costs for other services in proposal budgets submitted to external and internal sponsors or have other means to cover these costs. The Aquaculture Research Institute will consider requests to cost-share fees and labor costs for research projects only in exceptional circumstances. Examples of circumstances that may receive consideration include high-priority projects that may not otherwise occur or be significantly delayed because of funding timeline issues, or to allow for trade-offs for significant non-monetary benefits to the Institute. Cost sharing discussions related to research and outreach should begin with the ARI Associate Director. Cost sharing discussions related to teaching should be brought to the Dean by academic chairs/directors.