Audience – The Maine 4-H Policies, Procedures and Guidelines Manual is an electronic compilation of information relevant to the Maine 4-H program. It is intended primarily for three audiences:
- 4-H members
- 4-H volunteers
- 4-H Youth Development staff
Format – This online manual is designed to be viewed from a computer or mobile device; it contains links to internal and external resources, and is continually updated. We advise against printing out the entire manual/ print only specific sections as needed. Note that links will be lost in a printed copy. In addition, there is a danger that printed copies may not be current for long.
Procedure for Amending the Manual
- Any 4-H staff, volunteer, or youth may propose amendments to the Policies and Procedures manual.
- The proposed amendment should be presented to the Policy Team for inclusion on the next Green Team meeting. 4-H volunteers and youth may give proposals to county staff, to be passed on to the Policy Team.
- The proposed amendment will be presented at the Green Team meeting by the person who proposed the changed or by a designated Green Team member.
- The Green Team will serve as a point of final approval and accountability on all 4-H Youth Development policies and procedures. However, the Green Team will send any proposed amendment that changes staff practices to the whole PLT for input and vote.
- The Policy Team insures that approved amendments are integrated into the web-based manual. All approved amendments include a date of revision and staff will be notified when revisions are made.
- Staff will keep the 4-H community informed of changes.
Policies, Procedures and Guidelines – The manual makes a distinction between “policies,” “procedures,” and “guidelines” by putting them in separate sections. For the purposes of this manual:
- Policies are firm practices that must be followed by Maine 4-H members, volunteers and staff.
- Procedures are descriptions of how policies and guidelines are implemented.
- Guidelines are helpful suggestions of behavior. Discretion is left to the audiences as to whether or how they follow guidelines.